HIPAA Privacy Policy

Every Drop Counts, LLC
Effective Date: 10/24/2025

Every Drop Counts, LLC (“we,” “our,” or “us”) values your trust and is committed to protecting your health information. This policy explains how we use and disclose your Protected Health Information (PHI) and outlines your rights under HIPAA.

We are required to:

• Protect the privacy and security of your PHI
• Provide you with this notice of our legal duties and privacy practices
• Notify you if your PHI is ever breached
• Follow the terms of this Privacy Policy as written

We may collect PHI that identifies you, including:

• Personal details: Name, address, date of birth, and contact information
• Health information: Relevant to phlebotomy or laboratory services
• Insurance & payment information (if applicable)
• Medical records: Test results, physician orders, or medical history relevant to our services

a. Treatment

• To provide, coordinate, or manage your care
• Example: Sharing information with physicians, laboratories, or other providers

b. Payment

• To obtain payment for services
• Example: Sharing necessary information with your insurance company

c. Healthcare Operations

• Staff training, quality improvement, auditing, and compliance

d. As Required by Law

• Disclosures required by federal, state, or local law, or court orders

e. Public Health & Safety

• Disclosures to public health authorities or to prevent serious threats to health or safety

f. Business Associates

• Sharing PHI with vendors (labs, billing services) who perform services on our behalf
• Business associates are required by law and contract to safeguard your PHI

• Any use not listed above requires your written authorization
• You may revoke your authorization at any time in writing

You have the right to:

• Access & Copies: Request copies of your health records (fees may apply)
• Amendments: Ask us to correct inaccurate or incomplete records
• Restrictions: Request limits on how your PHI is used or disclosed
• Confidential Communications: Request contact in a specific method or location
• Accounting of Disclosures: Request a list of PHI disclosures from the past 6 years
• Paper Copy: Request a paper copy of this policy at any time

To exercise your rights, submit a written request using the contact information below.

We implement physical, technical, and administrative safeguards to protect your PHI. All staff are trained on HIPAA compliance and confidentiality.

• This policy may be updated periodically
• The revised policy becomes effective on the date posted
• We will notify you of significant changes as required by law

Every Drop Counts, LLC
Email: edc@everydropcountsphlebotomy.org
Phone: (919) 682-1162